Summary
If you're organizing a meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the meeting.
There are two roles to choose from: presenter and attendee. Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled.
Body
If you're organizing a meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the meeting.
There are two roles to choose from: presenter and attendee. Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled.
Below are the specific capabilities of each role:
| Capability |
Organizer |
Presenter |
Attendee |
| Speak and share video |
YES |
YES |
YES |
| Participate in meeting chat |
YES |
YES |
YES |
| Share content |
YES |
YES |
NO |
| Privately view a PowerPoint file shared by someone else |
YES |
YES |
YES |
| Take control of someone else's PowerPoint presentation |
YES |
YES |
NO |
| Mute other participants |
YES |
YES |
NO |
| Prevent attendees from unmuting themselves |
YES |
YES |
NO |
| Remove participants |
YES |
YES |
NO |
| Admit people from the lobby |
YES |
YES |
NO |
| Change the roles of other participants |
YES |
YES |
NO |
| Start or stop recording |
YES |
YES |
NO |
| Start or stop live transcription |
YES |
YES |
NO |
| Manage breakout rooms |
YES |
NO |
NO |
| Change meeting options |
YES |
NO |
NO |
| Add or remove an app |
YES |
YES |
NO |
| Use an app* |
YES |
YES |
YES |
| Change app settings |
YES |
YES |
NO |
* – Some apps may limit what certain roles can do.
Change meeting roles
Before a meeting
You'll need to send out the meeting invite before you can assign roles.
Once you've done that, go to Calendar 
, double-click the meeting you just created, and select Meeting options.
This will bring you to a web page, where you'll see a few choices under Who can present?
|
Who can present?
|
What happens
|
|
Everyone
|
Anyone who has access to the meeting link will join the meeting as a presenter.
|
|
People in my organization
|
Only people in your org will be presenters. External participants will join as attendees.
|
|
Specific people
|
Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees.
|
|
Only me
|
Only the organizer will be a presenter. All other participants will join as attendees.
|
A couple of things to keep in mind:
Note: The ability to select specific presenters isn't yet available for channel meetings.
During a meeting
There are two ways to change someone's role while a meeting is in progress:
Note: If the meeting is recurring, any change you make in Meeting options will apply to all meeting occurrences.
Notes:
-
If the meeting is recurring, role assignments made in this way will only apply to the current meeting. For future occurrences, participants will keep the role assigned to them on the Meeting options page.
-
If someone exits the meeting and then rejoins it later, they'll rejoin with the last role they were assigned.
Lock a meeting
In a Teams meeting, meeting organizers can choose to lock their meetings to prevent subsequent join attempts. Anyone attempting to join a locked meeting from any device will be informed that the meeting is locked.
To lock a meeting from a desktop, select Schedule a meeting > Join > Participants > ... > Lock the meeting (or unlock it when locked).
From a mobile device: Schedule a meeting > Join > ... (in the meeting toolbar) > Lock meeting.
When a meeting is locked, no additional participants will be able to join, but invitees can still access the meeting chat, recording, and other meeting info.