Summary
Learn how to use the built-in Accessibility Checker in Word, PowerPoint, Excel, and Outlook to find and fix accessibility issues.
Body
Learn how to use the Accessibility Checker built into Microsoft 365 to find and fix problems that make documents hard to use for people with disabilities.
|
1
|
Open the checker
In Word, PowerPoint, or Excel, select the Review tab, then Check Accessibility. In Outlook, look for Check Accessibility while writing a message, often under Options or More options (…).
|
|
2
|
Review the results
The pane lists Errors, Warnings, and Tips.
|
|
3
|
Fix each issue
Select an item to jump to it. Many have a recommended fix you can apply right from the pane.
|
Common fixes
|
Issue
|
Fix
|
|
Missing alt text
|
Add a short description to images, charts, and shapes.
|
|
Hard-to-read text
|
Increase the contrast between the text and background.
|
|
No headings
|
Use the built-in Heading styles instead of just making text bigger or bold.
|
|
Unclear links
|
Use link text that says where it goes, not “click here.”
|
|
Tables without headers
|
Mark the first row as a header row.
|
Turn on Keep accessibility checker running while I work in the pane to catch issues as you go.
Get help
Submit a request through Operating System or Software Support, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.