Summary
Learn how to use real headings in Word, PowerPoint, and Outlook so people using screen readers can navigate your content.
Body
Learn how to use real headings, not just big or bold text, so everyone can find their way through your document, slides, or email.
Why it matters
Screen reader users jump from heading to heading to scan a document, the same way sighted readers skim. Text that only looks like a heading, because it's bigger or bold, is invisible to them.
How to add headings
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App
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How
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Word
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Select the text, then choose Heading 1, Heading 2, and so on from Home > Styles.
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PowerPoint
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Give every slide a title in the slide's title box, and make each title unique.
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Outlook
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For longer emails, select the text, then choose a heading from Styles on the Format Text tab (or the formatting toolbar).
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Tips
- Use one Heading 1 for the main title.
- Don't skip levels. A Heading 3 goes under a Heading 2.
- Change how headings look by modifying the style, not by formatting each one by hand.
Quick check
- ☐ Every section starts with a real heading style.
- ☐ Headings are in order, with no skipped levels.
- ☐ Every PowerPoint slide has its own title.
Get help
Questions? Submit a request through Operating System or Software Support, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.