Summary
Learn how to record and transcribe a Microsoft Teams meeting at NCU, where the recording is saved, and the rules for recording university meetings and classes.
Body
Learn how to record and transcribe a Microsoft Teams meeting, where the recording goes, and the rules for recording at North Central University (NCU).
Before you record
- Everyone has to know. Teams shows everyone a notice when recording or transcription starts.
- Some meetings can't be recorded at all, like meetings marked confidential, counseling or health appointments, and tests or quizzes.
- Recordings with students can be FERPA records. Whoever records is responsible for handling them correctly.
- Copilot is the only approved AI notetaker. Otter.ai, Fireflies, Read.ai, and similar bots aren't allowed in university meetings or classes.
See the Acceptable Use of Information Technology and Using AI at Work policies for the full rules.
Start recording
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Open More actions
In the meeting, select More (…) in the meeting controls.
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Start it
Select Record and transcribe, then Start recording. To get only a transcript, select Start transcription.
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Stop it
Select More (…) > Record and transcribe > Stop recording. Recording also stops when everyone leaves.
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- Only the organizer and presenters from NCU can record. Guests and people from outside NCU can't.
- To record every time, open the meeting in your Teams calendar, select Meeting options, and turn on Record and transcribe automatically before the meeting starts.
Where it's saved
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Meeting type
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Recording is saved to
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Regular meeting from your calendar
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The organizer's OneDrive, in the Recordings folder
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Channel meeting in a team
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The team's SharePoint site, in the channel's Recordings folder
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Find the recording, transcript, and attendance list on the meeting's Recap tab. See Teams Meeting Recap: Reviewing Recordings and Transcripts.
What about Copilot summaries? Live Copilot help in meetings and AI-generated meeting notes need a Microsoft 365 Copilot license, which NCU doesn't have. You can still paste a transcript into Copilot Chat, as long as you follow the data rules in Using AI at Work.
Get help
Submit a request through Microsoft Teams, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.