How To: Share a File Securely from Teams or OneDrive

Summary

Learn how to share a file from Microsoft Teams or OneDrive securely at North Central University by sharing with specific people.

Body

Learn how to share a file from Microsoft Teams or OneDrive so only the right people can open it.

Use Specific people, not "Anyone" or "People in North Central University"

An Anyone link works for whoever has it, with no sign-in, even if it's forwarded. A People in North Central University link works for every NCU account, including every student, if the link is forwarded or posted. Use Specific people unless a file is meant for everyone at NCU.

Share a file

1

Select Share

Select the file, then Share.
2

Check who the link works for

Select the link settings and choose Specific people.
3

Add people and send

Enter their names or email addresses, choose whether they can edit or only view, and send.

Link options

Option
Who can open it
Use it
Specific people
Only the people you add, including people outside NCU
Almost always
People in North Central University
Every NCU employee and student who has the link
Only files meant for all employees and students
People with existing access
Only people who can already open it
Re-sending a link to a team member
Anyone
Anyone with the link, no sign-in
Never for NCU files

Sharing a department file? Share it from the team, not your OneDrive, so the link keeps working after you leave. See Files @ NCU for Employees.

Get help

Submit a request through the Microsoft Teams service.

Related articles

How To: Work with Files in a Team ChannelIntroduction to Microsoft Teams

Details

Details

Article ID: 165245
Created
Sun 10/18/26 6:49 PM
Modified
Sun 10/18/26 6:54 PM
Audience
Employees
Students