Overview
Outlook 2016's collaboration features allow an Outlook user to share any folder with another Outlook user. This should not be confused with Delegation, which is a feature allowing one Outlook user to act on behalf of another. The following paragraphs show the primary distinctions between folder sharing and delegation.
Folder Sharing
- Two Outlook 2016 users who both use an Exchange account can share each others Exchange folders.
- Folder Sharing is a way to provide access to another person's folders, but it does not include permissions for one to act on behalf of the other.
Delegation
- Delegation is an Outlook feature by which you grant someone permission to receive and respond to meeting requests or responses and to send email messages on your behalf.
- Delegation is a more advanced feature than simple folder sharing. The person granted this permission is called the delegate.
- You can grant the delegate limited permissions or up to full control over items in your mailbox and calendar.
- Delegate access is commonly used between a manager and assistant, but can also be used between peers.