Manage Another User's Calendar and Email in Outlook 2016

Overview

Delegates can receive and respond to email messages on your behalf as well as create and edit meeting requests. If full access permissions and Send on Behalf permissions are granted to a mailbox, delegates are able to send mail as the account owner. A delegate can have additional permissions to read, create, and change items in Office 365 mail.

Manage Another Calendar in Outlook

• Add someone else's calendar to your calendar view 
  If you've received an invitation to share someone else's calendar, select the Accept button in the invitation to add it to your list of calendars.
• Schedule a meeting on someone else's behalf 
  Once you have editor or delegate access to someone else's calendar and have added it to your calendar list, you can schedule meetings on their behalf.
• Respond to a meeting on someone else's behalf 
  If you're a delegate for someone, meeting requests and updates will be sent to you.
• Editing a meeting on someone else's behalf 
  As a delegate, you can also edit or cancel meetings on behalf of the calendar owner.

Manage Another Person's Email and Calendar Items

Note: The person who is sharing a mailbox must grant you Folder Visible permission on the root folder of the Exchange mailbox.

• Add another person's mailbox to your profile
• Open another person's folders
• Send or respond to meeting requests on behalf of another person
• Create or reply to an email message on behalf of another person
• Save sent items in another person's Sent Items folder

Share Your Calendar in Outlook 2016

• Share an Outlook calendar with other people
• Share my calendar
• Change calendar sharing permissions
• Add another person's calendar to my calendar view
• Stop sharing my calendar with someone
• Allow someone else to manage your mail and calendar
• Open another person's Exchange Calendar