How To: Create Reusable Email Templates in Outlook

Learn how to save email text you send often as a template in Outlook and insert it with a couple of clicks.

Send the same email over and over? Learn how to save it as a template in Outlook and drop it into a new message with a couple of clicks.

New Outlook and Outlook on the web

1	Start a new email Select New mail.
2	Open My Templates Select More options (…) or Apps on the message toolbar, then My Templates.
3	Add a template Select + Template, give it a title, type the text, and select Save.
4	Use it In any new email, open My Templates and select the template to insert it.

Classic Outlook (Windows)

Write the email, then select File > Save As and choose Outlook Template. To use it, select New Items > More Items > Choose Form > User Templates in File System.

Templates don't include your signature automatically. See How To: Create Your NCU Email Signature.

Get help

Still need help? Submit a request through Microsoft Office 365 E-mail & Calendar, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.