How To: Work on a Document Together and See Who Changed What

Learn how to edit Word, Excel, or PowerPoint files with other people at the same time, leave comments, and see who changed what.

Learn how to edit a Word, Excel, or PowerPoint file with other people at the same time, talk through changes with comments, and see who changed what.

Work on it together

1	Keep one copy in the cloud Save the file in OneDrive or in a Teams channel. Don't email copies back and forth.
2	Share it Select Share and add the people you're working with. In a Teams channel, everyone on the team already has it.
3	Edit at the same time Open it in the browser or the desktop app. You'll see colored flags showing where others are working. Changes save automatically.

Talk about changes

• Select text and add a Comment. Type @ and a name to notify someone.
• In Word, turn on Track Changes (Review tab) when you want others to approve your edits.

See who changed what

• In Word for the web, select Review > Show Changes to see recent edits and who made them.
• To go back to an earlier version, see How To: Restore an Earlier Version or a Deleted File in OneDrive.

Get help

Still need help? Submit a request through Microsoft Teams, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.