Summary
Learn where student records, HR information, and other sensitive data can go in Microsoft Teams, and how to keep it limited to the people who need it.
Body
Teams is an approved place for NCU information, including sensitive data. But who can see it depends on where you put it. Learn how to keep student records, HR information, and other sensitive data limited to the right people.
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Where in Teams
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Who can see it
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Sensitive data?
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One-on-one chat
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You and the other person
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OK, if they need it for their job
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Group chat
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Everyone in the chat, including people added later, who can usually see the history
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Check who's in the chat first
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Standard channel
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Everyone on the team
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Only if every team member needs it
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Private channel
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Only the channel's members
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Good for a smaller group within a team
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Team with guests
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Includes people outside NCU
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Avoid. Remove guests or use a different team
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Good habits
- Share a file with Specific people instead of posting it where the whole team can see it.
- Check who's in a chat or team before you post. Membership changes.
- Don't put Social Security numbers, card numbers, or health information in chat messages at all.
- Turn off meeting recording when you're discussing an individual student or employee, unless you need the recording.
Not sure how sensitive something is? See Handling Sensitive University Data.
Get help
Still need help? Submit a request through Microsoft Teams, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.