How To: View live transcription in a Teams meeting

Tags teams

During any Teams meeting, you can start a live transcription of the proceedings. The text appears alongside the meeting video or audio in real time, including the speaker's name (unless they chose to hide it) and a time stamp.


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Live transcription can make your meeting more productive and inclusive for participants who are deaf or hard-of-hearing or have different levels of language proficiency. Participants in noisy places will also appreciate the visual aid.

People can choose to not be identified in meeting transcripts. For details, see hide your identity in meeting captions and transcripts.


Start live transcription

  1. Go to the meeting controls and select More actions  Microsoft teams More options icon..

  2. Choose Start transcription.

Tip: If you also want to record the meeting (desktop instructions / mobile instructions ), select More options  Microsoft teams More options icon.  again and choose Start recording.

All participants see a notification that the meeting is being transcribed. The transcript appears on the right side of your screen.


Change the transcript language

The transcript language must be the same as the language being spoken in the meeting. To change the language setting: 

  1. You'll see the live transcription on the right side of your screen. At the top right of the transcript window, select Transcript settings  Microsoft teams More options icon..

    Button to open language settings for transcript

  2. Select Change spoken language.

    Button to change the spoken language for transcript

  3. You'll be prompted to choose the language everyone in the meeting is speaking. Select the applicable language, and then click Confirm. The transcript will now display in this language.

Important: When you change the spoken language setting, it affects everyone. The transcript language (as well as that of the captions) will change for all meeting participants.

You have up to 34 different language options for transcription:

English (US), English (Canada), English (India), English (UK), English (Australia), English (New Zealand), Arabic (Arab Emirates) (Preview), Arabic (Saudi Arabia) (Preview), Chinese (Cantonese), Chinese (Mandarin), Czech (Czechia) (Preview), Danish (Denmark), Dutch (Belgium) (Preview), Dutch (Netherlands), French (Canada), French (France), Finnish (Finland) (Preview), German (Germany), Hebrew (Israel) (Preview), Hindi (India), Italian (Italy), Japanese (Japan), Korean (Korea) (Preview), Norwegian (Norway), Polish (Poland) (Preview), Portuguese (Brazil), Portuguese (Portugal) (Preview), Russian (Russia) (Preview), Spanish (Mexico), Spanish (Spain), Swedish (Sweden), Thai (Thailand) (Preview), Turkish (Turkey) (Preview), Vietnamese (Vietnam) (Preview)


Hide or show live transcription

  1. Go to the meeting controls and select More actions  Microsoft teams More options icon..

  2. Choose Hide transcript or Show transcript.

Note: Obscenities are obscured by asterisks.


Stop live transcription

The meeting organizer and presenters can stop and restart transcription during the meeting. (For info about organizer and presenter roles, see Roles in a Teams meeting.)

  1. Go to the meeting controls and select More actions  Microsoft teams More options icon..

  2. Choose Stop transcription or Stop recording (if a recording is in progress).

The transcription stops automatically when all participants leave the meeting.


Download the transcript

When the meeting is over, the transcript is immediately available in the meeting event on the calendar. Meeting participants can download it as a .docx or .vtt file.

  1. Select Calendar on the left in Teams.

  2. Open the meeting event and select the transcript.

  3. Above the transcript, select Download and then choose the file type you want.
    Image showing the delete transcript drop down.

Tip: After the meeting, along with the transcript, any other available meeting-related items (attached docs, meeting notes, the recording) will also be available from the Details tab when you open the meeting event.


Share the transcript with mobile participants

Uploading the transcript to chat makes it available to meeting participants who joined from a mobile device.

  1. Download the transcript to your computer.

  2. In the meeting chat, select Attach  Attach icon beneath the compose box and then upload the transcript.


Delete the transcript

The meeting organizer can delete the transcript.

  1. Open the meeting and go to Recordings & Transcripts.

  2. Select Delete  Delete button to delete the transcript.

Image showing a dropdown menu with the "Delete transcript" option highlighted.


Who can start, stop, view, and download a transcript?

Type of meeting participant

Start and stop transcription

View real-time transcription

View transcript after meeting

Download transcript after meeting






Person from same tenant





Person from another tenant
















  • Teams live transcript is stored in the meeting organizer's Exchange Online account. The transcript can be accessed through the meeting chat and Recording & Transcripts tab in Teams until a meeting organizer deletes the transcript.



  • Go to the meeting’s chat history.
  • Tap More at the top of the screen.
  • Tap Files.
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Article ID: 140231
Sun 6/26/22 2:48 PM
Sun 6/26/22 2:57 PM