Summary
Add an agenda, notes, and follow-up tasks to a Teams meeting that everyone invited can see and edit.
Body
Meeting notes in Teams keep the agenda, notes, and follow-up tasks with the meeting itself. Anyone invited can add to them before, during, or after the meeting, and changes save automatically.
Add an agenda before the meeting
For a new meeting:
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Open your Teams Calendar and select New.
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In the meeting details, select Add an agenda.
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Add an agenda, notes, or tasks, then send the invitation. Everyone invited gets the notes with it.
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For a meeting already on your calendar:
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Open your Teams Calendar and select the meeting.
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If it’s part of a series, select View series to edit notes for the whole series.
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Edit the agenda, or select Add an agenda if there isn’t one yet. Changes save on their own.
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Notes added to a series show up in every future meeting in that series. Notes added to one meeting stay with that meeting only.
Take notes during the meeting
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Select Notes in the meeting controls, or go to More actions > Notes.
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Add to the agenda, notes, or tasks.
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- To keep notes open while you do other things, open the notes pane’s More actions menu and select Open in new window.
- @mention someone to assign them an agenda item or task.
Find notes after the meeting
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Open your Teams Calendar and select the past meeting.
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Select Expand meeting details, then scroll down to the notes.
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You can also open the past meeting and select View recap > Notes.
Who can see and edit notes
- The organizer and anyone invited can start, view, and edit notes.
- People in the meeting see changes live. After the meeting, everyone invited can see them.
- People who weren’t invited directly may have limited access.
- People outside NCU can’t see or edit meeting notes.
Microsoft recommends editing notes before or after the meeting from your Teams Calendar for the best experience.
Get help
Submit a request through the Microsoft Teams service, or:
Still need help? Contact the IT Service Desk:
- Call: 612.343.4170
- Visit: Miller Hall 226
- Hours: Monday–Thursday, 7:30 a.m.–9 p.m.; Friday, 7:30 a.m.–4:30 p.m. CT