Learn how to add alt text, a short description of an image that screen readers read aloud.
How to add alt text
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1
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Right-click the image
In Word, PowerPoint, or Outlook, right-click the picture, chart, or shape.
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Open alt text
Select View Alt Text (or Edit Alt Text).
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Describe it
Write a sentence or two about what the image shows and why it's there. If it's only decoration, check Mark as decorative instead.
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Writing good alt text
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Image
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Good alt text
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A photo of students in a classroom
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Students working in small groups in a Miller Hall classroom.
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A bar chart of enrollment
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Fall enrollment rose each year from 2022 to 2026, with the biggest jump in 2025.
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A decorative border or icon
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Mark as decorative.
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- Skip “image of” or “picture of.” Screen readers already say it's an image.
- For charts, give the main takeaway, not every number.
- Don't use pictures of text. Type the text instead, so everyone can read and search it.
Microsoft can suggest alt text automatically. Always read it and fix it, because suggestions are often vague or wrong.
Quick check
- ☐ Every meaningful image has alt text.
- ☐ Decorative images are marked decorative.
- ☐ No important information is only in an image.
Get help
Questions? Submit a request through Operating System or Software Support, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.