Summary
Learn how to use Microsoft Teams meeting options to control who waits in the lobby, who can present, and whether attendees can unmute or turn on their cameras.
Body
Every Teams meeting has its own options for who waits in the lobby, who can present, and whether people can unmute. The person who creates the meeting picks them, so they can be different from one meeting to the next.
Open meeting options
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Before the meeting
Open the meeting in your Teams or Outlook calendar and select Meeting options.
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During the meeting
Select More (…) > Settings > Meeting options.
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Save
Make your changes and select Apply.
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The lobby
Under Meeting access:
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Setting
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Default
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What it means
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Who can bypass the lobby?
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People in my org
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Anyone at NCU joins right away. Guests from outside NCU wait until someone lets them in. Change it to Only me and co-organizers to have everyone wait, or Everyone to let everyone straight in.
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Who can admit from the lobby
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Organizers, co-organizers, and presenters
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Who can let waiting people in.
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Even when Everyone is selected, Teams may still make some people wait, like people joining without an account.
Other options worth knowing
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Section
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What you can control
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Roles
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Who can present, and co-organizers. For large meetings and classes, choose Only me and co-organizers.
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Participation
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Whether attendees can unmute, turn on cameras, or use chat. Turn these off for presentations; leave them on for discussions.
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Recording & transcription
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Record and transcribe automatically, and who can record.
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Accessibility
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Captions and other accessibility options.
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Using a webinar or town hall instead? Those come with their own presenter and attendee controls. See Teams Meeting vs Webinar vs Town Hall: Which to Use.
Get help
Still need help? Submit a request through Microsoft Teams, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.