Learn how to use the Accessibility Checker built into Microsoft 365 to find and fix problems that make documents hard to use for people with disabilities.
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Open the checker
In Word, PowerPoint, or Excel, select the Review tab, then Check Accessibility. In Outlook, look for Check Accessibility while writing a message, often under Options or More options (…).
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Review the results
The pane lists Errors, Warnings, and Tips.
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Fix each issue
Select an item to jump to it. Many have a recommended fix you can apply right from the pane.
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Common fixes
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Issue
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Fix
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Missing alt text
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Add a short description to images, charts, and shapes.
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Hard-to-read text
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Increase the contrast between the text and background.
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No headings
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Use the built-in Heading styles instead of just making text bigger or bold.
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Unclear links
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Use link text that says where it goes, not “click here.”
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Tables without headers
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Mark the first row as a header row.
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Turn on Keep accessibility checker running while I work in the pane to catch issues as you go.
Get help
Submit a request through Operating System or Software Support, call the IT Service Desk at 612.343.4170, or visit Miller Hall 226.